Introduction
When you are writing a business email or sending a polite follow-up, the way you phrase a reminder matters. While “please be reminded” is correct and professional, it can sometimes sound too formal or repetitive in everyday communication.
That is why many people prefer softer alternatives that feel more natural, respectful, and reader-friendly. In this guide, you’ll find 36+ polite ways to say “please be reminded” with clear meanings, tones, and examples.
What Does “Please Be Reminded” Mean?
“Please be reminded” is a professional expression used to politely draw someone’s attention back to previously shared information. It reminds the recipient about an important deadline, meeting, payment, task, or event without directly suggesting that they have forgotten.The phrase is commonly used in business emails, workplace communication, customer notices, and official announcements.
When to Use It
You can use “please be reminded” when:
- Sending deadline reminders
- Following up on pending tasks
- Confirming appointments
- Reminding clients about payments
- Announcing meetings or events
- Sharing important company updates
Example:
Please be reminded that the quarterly report is due this Friday.
Is It Polite or Professional?
Yes. “Please be reminded” is both polite and professional. However, because it appears frequently in business communication, many professionals prefer softer alternatives that sound more conversational while maintaining professionalism.
36+ Other Ways to Say “Please Be Reminded”
1. Just a gentle reminder
Meaning: A polite reminder.
Tone: Friendly
Example: Just a gentle reminder that tomorrow’s meeting begins at 10 AM.
Why use it: It sounds warm and respectful.
2. This is a friendly reminder
Meaning: A courteous follow-up.
Tone: Professional
Example: This is a friendly reminder to submit your timesheet.
Why use it: It is common in business emails.
3. Kindly note that
Meaning: Politely highlights important information.
Tone: Formal
Example: Kindly note that the office will remain closed on Friday.
Why use it: It is suitable for official communication.
4. We would like to remind you
Meaning: A formal reminder.
Tone: Professional
Example: We would like to remind you that your subscription expires next week.
Why use it: It sounds respectful and polished.
5. Just a quick reminder
Meaning: A brief reminder.
Tone: Friendly
Example: Just a quick reminder about our Zoom meeting.
Why use it: It keeps the email light.
6. Please keep in mind that
Meaning: Encourages someone to remember information.
Tone: Neutral
Example: Please keep in mind that processing may take three business days.
Why use it: It sounds natural.
7. As a reminder
Meaning: References previously shared information.
Tone: Neutral
Example: As a reminder, invoices are due on the first of each month.
Why use it: It is short and effective.
8. Just to remind you
Meaning: A friendly follow-up.
Tone: Casual
Example: Just to remind you about tomorrow’s interview.
Why use it: It is great for internal communication.
9. We’d like to gently remind you
Meaning: A soft reminder.
Tone: Warm
Example: We’d like to gently remind you to complete your registration.
Why use it: It reduces pressure.
10. Please don’t forget that
Meaning: A direct reminder.
Tone: Friendly
Example: Please don’t forget that the deadline is today.
Why use it: It is clear and polite.
11. Just checking in to remind you
Meaning: A friendly follow-up.
Tone: Warm
Example: Just checking in to remind you about the attached documents.
Why use it: It feels conversational.
12. A quick note to remind you
Meaning: A short reminder.
Tone: Professional
Example: A quick note to remind you about Friday’s presentation.
Why use it: It is ideal for email.
13. We’d like to bring to your attention
Meaning: Highlights important information.
Tone: Formal
Example: We’d like to bring to your attention the revised schedule.
Why use it: It is appropriate for official notices.
14. Just a note to remind you
Meaning: A friendly reminder.
Tone: Casual
Example: Just a note to remind you about tomorrow’s appointment.
Why use it: It sounds approachable.
15. Please remember that
Meaning: A polite reminder.
Tone: Neutral
Example: Please remember that parking is limited.
Why use it: It is simple and effective.
16. This is a quick follow-up regarding
Meaning: A reminder about a previous discussion.
Tone: Professional
Example: This is a quick follow-up regarding your application.
Why use it: It is common in workplaces.
17. Just touching base to remind you
Meaning: An informal follow-up.
Tone: Friendly
Example: Just touching base to remind you about our meeting.
Why use it: It helps build rapport.
18. We wanted to remind you
Meaning: A gentle reminder.
Tone: Professional
Example: We wanted to remind you that enrollment closes tomorrow.
Why use it: It softens the message.
19. A gentle follow-up on
Meaning: A polite follow-up.
Tone: Professional
Example: A gentle follow-up on the pending invoice.
Why use it: It encourages action politely.
20. Just a brief reminder
Meaning: A short reminder.
Tone: Neutral
Example: Just a brief reminder that training starts at 9 AM.
Why use it: It saves space.
21. Please note as a reminder
Meaning: A formal reminder.
Tone: Professional
Example: Please note as a reminder that payment is due next week.
Why use it: It is suitable for notices.
22. We’d appreciate your attention to
Meaning: Requests attention.
Tone: Formal
Example: We’d appreciate your attention to the updated guidelines.
Why use it: It uses respectful wording.
23. Just a kind reminder
Meaning: A courteous reminder.
Tone: Friendly
Example: Just a kind reminder to review the proposal.
Why use it: It sounds thoughtful.
24. We’d like to follow up on
Meaning: A reminder regarding earlier communication.
Tone: Professional
Example: We’d like to follow up on your recent inquiry.
Why use it: It is excellent for business emails.
25. Please be aware that
Meaning: Provides important information.
Tone: Formal
Example: Please be aware that maintenance is scheduled tonight.
Why use it: It is informative.
26. Just a quick follow-up
Meaning: A brief reminder.
Tone: Friendly
Example: Just a quick follow-up regarding yesterday’s discussion.
Why use it: It keeps conversations moving.
27. Kindly be advised that
Meaning: An official notice.
Tone: Very formal
Example: Kindly be advised that office hours have changed.
Why use it: It is appropriate for formal correspondence.
28. We wanted to check in and remind you
Meaning: A friendly reminder.
Tone: Warm
Example: We wanted to check in and remind you about the survey.
Why use it: It helps build positive relationships.
29. As a quick reminder
Meaning: A brief follow-up.
Tone: Neutral
Example: As a quick reminder, tomorrow is the submission deadline.
Why use it: It is clear and concise.
30. Please keep this in mind
Meaning: Gentle emphasis.
Tone: Polite
Example: Please keep this in mind when scheduling appointments.
Why use it: It sounds less demanding.
31. Just a polite reminder
Meaning: A respectful reminder.
Tone: Professional
Example: Just a polite reminder regarding the outstanding balance.
Why use it: It is courteous.
32. We’d like to kindly remind you
Meaning: A formal reminder.
Tone: Professional
Example: We’d like to kindly remind you to confirm your attendance.
Why use it: It offers a balanced and respectful tone.
33. A short reminder regarding
Meaning: A concise reminder.
Tone: Professional
Example: A short reminder regarding tomorrow’s webinar.
Why use it: It is easy to read.
34. Just bringing this back to your attention
Meaning: Revisits earlier information.
Tone: Friendly
Example: Just bringing this back to your attention before Friday.
Why use it: It avoids sounding pushy.
35. We hope this serves as a reminder
Meaning: A gentle formal reminder.
Tone: Professional
Example: We hope this serves as a reminder about your appointment.
Why use it: It softens the message.
36. Please allow this email to serve as a reminder
Meaning: An official reminder.
Tone: Formal
Example: Please allow this email to serve as a reminder that registration closes on Monday.
Why use it: It is perfect for official emails and notices.
Conclusion
Using thoughtful alternatives to “please be reminded” helps your emails sound more natural, professional, and considerate.
Whether you are communicating with colleagues, clients, students, or customers, selecting the right reminder phrase improves clarity while maintaining a positive relationship. Choose the expression that best matches your audience and the level of formality required.
Frequently Asked Questions
Is “Please Be Reminded” professional?
Yes. It is widely accepted in business and formal communication.
What’s a friendlier alternative?
“Just a gentle reminder” and “This is a friendly reminder” sound warmer.
Can I use it in emails?
Absolutely. It is commonly used in professional emails and workplace communication.
Is “Please Be Reminded” too formal?
Sometimes. For everyday workplace emails, softer alternatives often sound more natural.
Which alternative is best for clients?
“This is a friendly reminder” and “We would like to remind you” are excellent choices for client communication.
Maria is the author behind PulseMeg, passionate about creating simple, helpful, and easy-to-understand content. She shares meanings, guides, and useful insights to help readers learn every day.
